7 Office Fitout Tips You Might Not Know About

When it comes to office fitouts, there’s much more than meets the eye. Whether you’re relocating, expanding, or simply upgrading your space, a well planned fitout can make all the difference to your business’s efficiency, productivity and overall success. Here at Spaceplan, we specialise in designing and managing office fitouts, but there are several things most business owners may not realise about the process, and we have provided 7 insights that can help you navigate the process more effectively.

As a savvy business owner, you might think tackling this yourself is a great way to save money. While this can work for small projects at home, it’s often a false economy in a commercial setting. A DIY approach can lead to unexpected costs from errors, delays or compliance issues. Commercial offices require more complex infrastructure, think data cabling, electrical wiring and specific building regulations. A poorly executed fitout could mean costly repairs or even push back your move-in date.

One of the most exciting things about a new office space is the increased room for creativity and productivity. However, filling every inch of your new office can be a mistake, and an experienced office fitter will advise you to leave room for future expansion. As your business grows, so will your team, and you don’t want to run out of space prematurely, and should accommodate both your current needs and future growth by including flexible layouts and adaptable spaces that can be repurposed down the line.

You might have big plans for your new office design, but before breaking ground, it’s crucial to understand the terms of your lease. Some landlords have strict rules about the types of modifications allowed, and failing to comply could result in costly disputes or even project stoppages. Discuss your plans with the owners and ensure any structural or aesthetic changes comply with the lease. This step can save you from frustration and costly delays down the road.

One common oversight is underestimating the number of power outlets and data points your team will need. With more devices being used in the workplace than ever before, having sufficient access to power and data is critical to maintaining productivity. As a general rule, aim for at least two power and data points at each workstation. Also, plan for additional points in areas where growth or new technologies could be introduced in the future.

Contrary to popular belief, a good office upgrade doesn’t mean replacing everything. In fact, reusing some of your existing office furniture and equipment can significantly cut costs. We often advise clients to reuse back of house items that are still functional, while investing in new front of house pieces that align with your branding and make a great first impression on clients. By strategically selecting which items to replace, you can balance budget considerations without sacrificing style or functionality.

While rare, there are cases where office fitout companies have gone out of business mid project. This can be a nightmare for business owners, leaving them scrambling to find a new contractor to finish the work. To avoid this, always do your due diligence before signing a contract. Check reviews, ask for references, and ensure the contractor has a solid financial foundation. Choosing a reputable and experienced fitout company like us can give you peace of mind that your project will be completed on time and within budget.

Even with meticulous planning, delays can happen. Supply chain issues, weather disruptions, or unexpected building challenges can all cause the project to take longer than expected. However, delays don’t have to bring your business to a standstill. Many businesses are now setting up contingency plans that allow employees to work remotely until the office is ready. This way, your team can remain productive even if there are unavoidable delays.

Whether you’re starting from scratch or upgrading an existing space, our team has the expertise to guide you through every step of the process. Contact us today to get started on your dream office.